New Employee
Onboarding

You will be filling out the following information in ADP:

• I-9 form
• W-4 form
  • Here is important updated info to know about the W-4
• Employee Handbook acknowledgement
• Set up direct deposit (required)
• Sexual Misconduct form
• Department Retirement Services form 

After successfully onboarding in ADP, you can access Impact policies by logging into ADP > clicking on resources --> Tools and References and you will find a list of policies. 

If you were hired into an instructional position that requires a teaching certification and you currently do not possess one, please click here and follow the instructions on how to apply for a conditional teaching certification. 

Additional information on how to transfer an out-of-state certification can be found by clicking the link above as well. Should you have any questions or concerns, please reach out to hr@impactps.org

Yes, for positions that require an academic degree, new hires must provide an academic transcript. 

Official or unofficial transcripts can be uploaded to ADP, emailed to hr@impactps.org, or mailed to: 

Impact Public Schools 
c/o Human Resources
3438 S. 148th st.
Tukwila, WA 98168

Yes, SafeSchools training is required for all Impact employees to ensure we are fostering a safe and inclusive working and learning environment for our students and employees, and to be in compliance with State and Federal Compliance safety mandates. Impact Public Schools employees are required to complete 13 trainings that cover instructions and guidelines to help identify hazards and potential threats, as well as proper procedures on how to report and deal with these types of incidents. 

All modules must be completed within 1 week of your hire date with the exception of the Child Abuse: Mandatory Reporting & Washington State Civil Rights training. Those two must be completed within 3 days of your hire date. Click here for more information and next steps.

Yes, obtaining a food handler card is required for ALL Impact employees (school-based and Home Office). Review the instructions below to obtain a food handler card. 

The Do it Right, Serve it Safe! online training is the only authorized site to provide you with a valid food worker card in an online format in Washington state. 

Click here for more information and next steps. 

Yes, Impact can cover the fingerprinting and background check fee for you initially. Once you receive your first paycheck, the fee will then be deducted from that pay period. Please make an appointment and fill out this form in order for Impact to cover your fingerprinting and background check fee initially. You will have the option to book your appointment at the Bellevue, Bothell, or Tacoma locations.

If you start before the 16th of the month, you will receive your first paycheck close to or on the last business day of the month. If you start after the 16th of the month, you will receive your first paycheck close to or on the last business day of the next month. All payments will be made through direct deposit. Your first or last check will be prorated in months of partial employment (in other words, if you begin working for IPS after the first day of the month or end your employment with IPS prior to the last day of the month).

• Deductions: Wages withheld from an employee's earnings for the purpose of paying taxes, benefits and other mandatory items (e.g., garnishments) or voluntary contributions (e.g., charitable donations)
• Gross pay: Total pay before taxes and deductions
• Net pay: Take-home pay after taxes and deductions are subtracted from earnings
• Compensation: All monetary and non-monetary payments, including the value of benefits, received by an employee
• Pay stub: A summary document that demonstrates the factors – number of hours worked, the rates paid for those hours, deductions for taxes and benefits, etc. – that were used to calculate an employee’s pay for a designated period of time

Please refer to the following how-to's from ADP:

How do I read my pay stub

Using Pay Statements

Pay Statement in your ADP Profile

Federal income tax 

• Federal income and FICA (Federal Insurance Contribution Act) taxes are unavoidable

State tax

• Washington state does not impose a state income tax

Social Security 

• 6.2% of each employee's taxable income to pay for Social Security Tax is deducted from their gross pay, until they've earned $160,200 for the year.

Medicare

• 1.45% of all wages is taken out for Medicare for an employee. 

Family Leave Insurance

• Paid Family and Medical Leave is funded through premiums paid by both employees and employers. The premium rate is 0.8% of each employee's gross wages, not including tips, up to the 2023 Social Security cap ($160,200). Of this, employers with 50+ employees will pay up to 27.24% and employees will pay 72.76%.

Medical Leave Insurance

• Starting January of 2022, the mandatory premium deduction will be 0.6% of gross wages. Premiums are split between employer (26.78%) and employee (73.22%) for most employers.

Cares Tax 

• Starting on July 1st, 2023, Washington employers must withhold 0.58% of employees’ gross earnings as contributions to the state’s WA Cares Fund, which provides long-term disability insurance to eligible Washington workers. Employers are not required to pay a share toward WA Cares Fund premiums.

Yes, you can fill out this form with OSPI.

For verification of employment (for mortgage loans, loan forgiveness, transferring to other districts, etc.) or retrieval of Paylocity information (pay stubs, tax information) please follow the instructions below: 

Loan applications   

Complete the employee verification section on the form you were given > email hr@impactps.org  the form to complete the employer section. Please allow up to three business days for processing. 

If a loan officer would like to speak with HR directly, please email hr@impactps.org to give notice and request a call back number to share. 

Loan forgiveness

Complete the employee verification section on the form you were given > email hr@impactps.org the form to complete the employer section. Please allow up to three business days for processing. 

Transferring to another district

Submit your signed verification form to email hr@impactps.org the form to complete the employer section. Please allow up to three business days for processing.