Faculty Hub FAQs
New Hires
New Hire Compliance FAQ
You will be filling out the following information in ADP:
- I-9 form
- W-4 form
- Here is important updated info to know about the W-4
- Employee Handbook acknowledgement
- Set up direct deposit (required)
- Sexual Misconduct form
- Department Retirement Services form
- Cleared fingerprints
- Negative TB tests
- Workday Onboarding
- Sexual Misconduct Disclose Release Form
- DRS Retirement Status Form
Yes. Per Washington state health regulations, all new school employees must provide proof of a negative TB test (skin or blood test) completed within the last 12 months. If you do not have a recent result, you must provide results of the screening within 2 weeks of your start date.
Washington law requires a disclosure form for every school or employer where you previously had contact with children. These forms are used to verify employment history regarding student safety; we will guide you through completing these during your onboarding.
Federal law requires us to verify your I-9 documentation in person. You will need to present original, unexpired documents to an HR representative within your first three days of employment. Here is a list of acceptable documents.
If you were hired into an instructional position that requires a teaching certification and you currently do not possess one, please click here and follow the instructions on how to apply for a conditional teaching certification.
Additional information on how to transfer an out-of-state certification can be found by clicking the link above as well. Should you have any questions or concerns, please reach out to hr@impactps.org
To work in a Washington school, you must hold a valid WA State Certificate or a temporary permit. We recommend starting the application process through the OSPI E-Certification portal as soon as possible, as out-of-state transfers can take several weeks to process.
Yes, for positions that require an academic degree, new hires must provide an academic transcript.
Official or unofficial transcripts can be uploaded to ADP, emailed to hr@impactps.org, or mailed to:
Impact Public Schools
c/o Human Resources
3438 S. 148th st.
Tukwila, WA 98168
All school employees must clear an FBI fingerprint check. Once we have received your signed offer letter and you are scheduled for orientation, we will provide instructions for scheduling an appointment.
Yes, Impact can cover the fingerprinting and background check fee for you initially. Once you receive your first paycheck, the fee will then be deducted from that pay period.
Please contact hr@impactps.org for financial assistance.
Yes, you can fill out this form with OSPI.
Compensation & Benefits
SEBB FAQ
Health benefits are available to all school based employees anticipated to work more than 630 hours during the current school year.
Health insurance coverage begins the first day of the month following your date of hire. For example, if you are hired 05/04/2025, you would be eligible 06/01/2025.
Yes. Eligible employees may enroll qualified dependents in medical, dental, and vision coverage. This includes your legal spouse or state-registered domestic partner, as well as children up to age 26. To successfully add dependents, Washington state requires you to upload valid dependent verification documents (such as marriage or birth certificates) within the specified timeline.
DRS FAQ
In general, you are automatically a member of SERS if you are hired into an eligible position. A SERS-eligible position is normally compensated for at least 70 hours of work per month for at least five months of each year and the employer is a Washington state public school district or educational service district.
Enrollment in your specific SERS plan (Plan 2 or Plan 3) depends on additional conditions, including your hire date and the plan you chose at the time you first went to work for a DRS-covered employer.
Eligible roles include, but are not limited to, the following: Paraprofessional, School Manager, Director of Operation, and home office employees.
- For more information about SERS Plan 2 click here.
- For more information about SERS Plan 3 click here.
In general, you are automatically a member of TRS if you are hired into an eligible teaching position. A TRS-eligible teaching position is normally compensated for at least 70 hours of work per month for at least five months between September and August.
A teacher is anyone who is certified to teach and is employed by a public school as an instructor, administrator or supervisor.
Enrollment in your specific TRS plan (Plan 2 or Plan 3) depends on additional conditions, including your hire date and the plan you chose at the time you first went to work for a DRS-covered employer. might be optional.
Eligible roles include, but are not limited to, the following: Lead Teacher, Teaching Fellow, Special Education Teacher, or Manager of Scholar Supports.
- For more information about TRS Plan 2 click here.
- For more information about TRS Plan 3 click here.
Member and employer contribution rates for Washington’s retirement systems are established every two years. Rates for retirement plans are approved by the Washington State Pension Funding Council. Rates are reviewed and approved in even-numbered years so they can be incorporated into the state’s next two-year budget cycle beginning July 1 of odd-numbered years. The new rates have been established for the next two years 2023-2025. Click here for more information regarding rates.
Payroll FAQ
Employees are paid once per month, typically on the last business day of the month. If you start before the 15th of the month, you will receive your first paycheck close to or on the last business day of the month. If you start after the 15th of the month, you will receive your first paycheck close to or on the last business day of the next month. All payments will be made through direct deposit. Your first or last check will be prorated in months of partial employment (in other words, if you begin working for IPS after the first day of the month or end your employment with IPS prior to the last day of the month).
- Deductions: Wages withheld from an employee's earnings for the purpose of paying taxes, benefits and other mandatory items (e.g., garnishments) or voluntary contributions (e.g., charitable donations)
- Gross pay: Total pay before taxes and deductions
- Net pay: Take-home pay after taxes and deductions are subtracted from earnings
- Compensation: All monetary and non-monetary payments, including the value of benefits, received by an employee
- Pay stub: A summary document that demonstrates the factors – number of hours worked, the rates paid for those hours, deductions for taxes and benefits, etc. – that were used to calculate an employee’s pay for a designated period of time
You will be prompted to sign up for direct deposit while completing your Workday onboarding. We utilize direct deposit for all employees to ensure secure and timely payments.
During your Workday onboarding, you will be prompted to complete your federal tax elections (W-4). You can update this form at any time after hire by logging into your Workday profile and selecting "Update Your Tax Elections."
- While Washington State does not have a state income tax, you will see the following mandatory withholdings on your monthly statement:
- Federal Income Tax: Withheld based on the elections you make in Workday.
- Social Security & Medicare (FICA): Mandatory federal contributions toward social insurance programs.
- WA Paid Family & Medical Leave (PFML): A state-mandated premium that funds paid leave benefits.
- WA Cares Fund: A mandatory state deduction for long-term disability and care insurance.
Please reach out to our Human Resources Department at hr@impactps.org
Paid Time Off FAQ
Paid time off (PTO) allows employees to receive their regular compensation while away from work for approved reasons, ensuring you can prioritize your health and family without a loss of income.
Time off is front-loaded annually rather than accrued over time. For those joining us mid-year, your initial allocation will be pro-rated based on your start date. Eligibility includes:
- All Employees: Parental leave, bereavement leave, jury duty leave, and Wellness Fridays (one Friday per month ending at 1:00 PM).
- Teaching Positions: Sick leave and personal leave.
- Hourly Positions: Paid time off (PTO).
- Home Office Positions: Personal time off and "closure swap" days.
- School Leaders: Personal time off.
For longer absences, employees may be eligible for protected leaves, such as Washington Paid Family and Medical Leave (PFML) for the birth or placement of a child or serious health conditions, as well as FMLA and other leaves of absence as outlined in your employee handbook.